Processing of (personal) data by the entity in charge of the online application process

Data protection info sheet for applicants

Thank you very much for your application! In the following we inform you about the collection of personal data in the context of your application.

1. Controller in terms of data protection
The controller within the meaning of Art. 4 para. 7 EU General Data Protection Regulation (GDPR) is Spaceteams GmbH, Eifflerstr. 43, 22769 Hamburg, Germany, email: info@spaceteams.de. We are legally represented by Olaf Gunkel.

2. Contact details of our Data Protection Officer
Our data protection officer is heyData GmbH, Schützenstraße 5, 10117 Berlin, www.heydata.eu, E-Mail: datenschutz@heydata.eu.

3. Purpose of processing and legal basis
The processing of your data provided in the context of the application is carried out for the purpose of the application procedure. The legal basis is Art. 88 para. 1 GDPR in connection with § 26 Abs. 1 Federal Data Protection Act, as far as the data are necessary for our decision to establish an employment relationship. We have marked data required for the application procedure accordingly or refer you to them. If you do not provide these data, we will not be able to process your application.

Further data are voluntary and not required for an application. If you provide further information, the basis for this is your consent (Art. 6 para. 1 p. 1 lit. a GDPR).

Please do not include in your CV and cover letter information about political opinions, religious beliefs, and similar sensitive data. They are not required for your application. However, if you do provide such data, we will not be able to prevent them from being processed in the context of the processing of your CV or cover letter. Their processing is then based on your consent (Art. 9 para. 2 lit. a GDPR).

Finally, we process your data for further application procedures if you have given us your consent to do so. In this case the legal basis is Art. 6 para. 1 sentence 1 lit. a GDPR.

4. Data transfer
We only pass on your data to the responsible employees of the human resources department and to the employees who are otherwise involved in your application process.

To process your data we use the HR Tool Personio. Personio GmbH, Rundfunkplatz 4, 80335 München..
We have concluded contract data processing agreements (Art. 28 GDPR) with the provider/providers of this tool/these tools.

5. Retention period
If we enter into employment with you after the application process, we will not delete your information until the employment ends. Otherwise, we will delete your data no later than six months after receiving your application.

If you have given us your consent to also use your data for further application procedures, we will only delete your data one year after receiving your application.

6. Your rights
You have the following rights with regard to the described processing of your data:
● Right of access,
● Right to rectification or deletion,
● Right to limit the processing,
● Right to object to the processing,
● Right to data transferability.

If the processing of your data is based on your consent, you also have the right to revoke this consent at any time. However, the processing of your data based on your consent until the time of revocation remains lawful.

Finally, you have the right to lodge a complaint with a data protection supervisory authority about the processing of your personal data by us.

7. No automatic decision making
We do not use fully automated decision making in accordance with Art. 22 GDPR for the implementation of the application procedure. Should we use these procedures in individual cases, we will inform you separately, if this is required by law.

If you have any questions regarding the processing of your data in connection with your application, please feel free to contact us using the contact details given above.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.